Acquisition and Supplier Resources

GENERAL PROVISIONS SET 12/24

Architect-Engineer Subcontract
Cost-Reimbursement with Commercial Organizations Subcontract
Cost-Reimbursement with an Educational Institution Subcontract
Fixed-Price with an Educational Institution Subcontract
Fixed-Price Non-Research and Development Subcontract
Fixed-Price Research and Development Subcontract
Fixed-Price Construction Subcontract
Labor-Hour / Time-and-Material Subcontract
Time and Material Construction Subcontract

GENERAL PROVISIONS SET 7/19

Architect-Engineer Subcontract
Commercial Items or Services Subcontract
Cost-Reimbursement with Commercial Organizations Subcontract
Cost-Reimbursement with an Educational Institution Subcontract
Fixed-Price with an Educational Institution Subcontract
Fixed-Price Non-Research and Development Subcontract
Fixed-Price Research and Development Subcontract
Fixed-Price Construction Subcontract
Labor-Hour / Time-and-Material Subcontract
Real Estate Lease Agreement
Research Support Agreement
Time and Material Construction Subcontract

ALTERATION PROVISIONS

Working Updates for Required Changes - 8/25 (Applies to all subcontract types except Real Estate Leases and Research Support Agreements)
Working Updates for Required Changes - Real Estate Lease Agreement - 08/25 (Used only for Real Estate Leases)

ADDITIONAL GENERAL PROVISIONS SET

Additional General Provisions (AGPs) Set for All Subcontract Types

SUBCONTRACT FORM SET

Subcontract Forms Set

SOLICITATION GROUP A

A1-Acknowledge
A2-Cost Accounting Standards (CAS) Notice and Certification
A3-Government Property
A4-Commercial Items or Services
A5-Acknowledgment of CREI/FPEI
A6-Notice of Small Business Set-Aside
A8-Acknowledgment of RSA Subcontracts
A14-Past Performance
A15-Cost Element Break Down
A16-Determination of Lowest Overall Price
A17-Accounting System and CAS Disclosure Statement Information
A20-Evidence of Adequacy of Accounting System
A21-Supplier Information Request Form
A30-Bid Form (Fixed-Price Constructions Subcontracts)
A31-Bid Bond
A33-Experience Modification Rate (EMR), Recordable Incident Rate, Lost Time Incident Rate

SOLICITATION GROUP B

B1-Waiver of Rights to Inventions
B4-Instructions for Patent Agreement for use in Support Service Subcontract
B4-Patent and Copyright Agreement
B5-Notice of Requirement of Pre-Award On-Site Equal Opportunity Compliance Review
B6-Subcontracting Plan Requirements
B7-Security Requirement for a Classified Subcontract
B9-Notice to Prospective Subcontracts of Requirement for an Environment Audit of the Lease Facilities
B10-Certificate of Current Cost of Pricing Data
B11-Standards of Conduct and Procedures for Handling Subcontractor Personnel Problems, Discipline, and Separation
B12-Unescorted Access, Subcontractor Badging Instructions and Requirements
B13-Claims for Exceptions to Cost or Pricing Data
B17-JPL Environmental, Safety and Health Plan Requirements
B17-JPL Environmental, Safety and Health Plan Requirements – For Flight Projects
B17-JPL Environmental, Safety and Health Plan Requirements – For Goldstone
B18-Experience Modification Rate (EMR) / Recordable Incident Rate / Lost-Time Incident Rate
B21-Business Reporting-Cost Liability Data
B31-Notice to Offerors
B32-Payment Bond
B33-Performance Bond
B34-Notice of Award
B35-Notice to Proceed

SUPPORTING DOCUMENTS

Closeout Related
Media Sanitization Certification
Property Closeout Certificate
Subcontractor’s Release of Claims Against the California Institute of Technology for Cost, Fixed Price, Labor-Hour and Time & Material Subcontracts and Assignment of Refunds, Rebates and Credits
Subcontractor’s Release of Claims Against the California Institute of Technology for Construction and Construction Engineering Subcontracts and Assignment of Refunds, Rebates and Credits
Subcontractor’s Release of Claims Against the California Institute of Technology for Fixed Price Construction and Architect-Engineering Subcontracts

Construction
Construction Subcontractor Screening Application
Architect/Engineering Screening Application

Ethics Related
Supplier Ethics Letter
Ethical Guidelines for JPL Suppliers Brochure

Import/Export Control
Export Control Classification Form

Hazardous Material Related
Outside Subcontractor Chemical Form

Media Related
Release of Information

Mission Assurance
Environmental Analysis Completion Statement
Environmental Test Authorization and Summary
Hardware Review Certification Record Form
MA-04-01_& MA-09-01-1 Worksheet
Orbital Debris Limitation Assessments Template
Project Radiation Analysis Completion Statement
Software Review Certification Record Form
Support Equipment Certification Record
System Safety Survey
Vendor Chamber Survey

Off-Lab Related
GDSCC Requirements
Table Mountain Requirements
GDSCC Environmental Health and Safety Plan Template

Payment Related
Minimum Timekeeping Requirements for Labor-Hour Type/Time and Material Subcontracts
Supplier Information Request Form

Property Related
Contractor Held Asset Tracking System
Contractor Held Asset Tracking System Guidelines
Inventory Disposal Schedule
Management of Government Property in the Possession of Subcontractors
NASA Property in the Custody of Subcontractors
Property Vesting Form
R12 ADI template
Requisition and Invoice/Shipping
Loss, Theft, Damaged, and Destroyed (LDD)
Sampling Plan DoD Appendix 2
ADI Template Master
NF1019
Disposal template for contractors

Safety Related
Class List in Support of MA-02-01
Confined Space Entry Permit
Energized Electrical Work Permit
Excavation Permit
Fall Protection Procedure Form
JPL Subcontractor Environmental Safety and Health Plan Requirements Form
JPL Subcontractor Environmental Safety and Health Plan Requirements Form Express
Lifting Permit
JPL Incident Investigation Form
JPL Safety Orientation Acknowledgment Form
Safety and Health Plan (Example)

Safety Videos
Safety Awareness Orientation Video

SDRL/DRD Documents
Manufacturing Readiness Review Checklist
Materials Identification Usage List
Materials Usage Agreement
Subcontract Digital Image Metadata Worksheet
Testing Readiness Review Checklist
DRD Rev 3 to Rev 4 Mapping

Security Related
Unescorted Access: Subcontractor Badging Instructions and Requirements

Small Business Reporting
Electronic Subcontracting Reporting System (eSRS) new user instructions
eSRS process tutorial

Subcontractor Financial Management and Resource Management Related
Data Preparation Instructions for Financial Management Reports, D-65000
NF 533Q (JPL rev.) and Quarterly Up date to Monthly Funding Profile
NASA Form 533M/533Q
Data Preparation Instructions for Resource Management Data, D-65001

Tax Related
Notice of Potential Tax Withholding

Travel Related
Subcontractor Travel Expense Report
Subcontractor Personnel Travel Policy
Subcontractor Personnel Travel Policy FAQ